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Form 1 NATIONAL RAILROAD~ADJUSTMENT BOARD Award No. 9823
SECOND DIVISION Docket No. 9726
2-SPT-MA-'84
The Second Division consisted of the regular members and in
addition Referee Thomas F. Carey when award was rendered.
( International Association of Machinists and
( Aerospace Workers
Parties to Dispute:
( Southern Pacific Transportation Company
Dispute: Claim of Employes:
1. That Carrier improperly dismissed Machinist A. G. Acosta (hereinafter
referred to as Claimant) from service on December 22, 1980.
2. That Carrier be ordered to restore Claimant to service with seniority
and service rights unimpaired and with compensation for all wage loss
from date of dismissal to date of restoration to service.
Findings:
The Second Division of the Adjustment Board, upon the whole record and all
the evidence, finds that:
The carrier or carriers and the employe or employes involved in this dispute
are respectively carrier and employes within the meaning of the Railway Labor Act
as approved June 21, 1934.
This Division of the Adjustment Board has jurisdiction over the dispute
involved herein.
Parties to said dispute waived right of appearance at hearing thereon.
Claimant began employment with the Carrier at its Bakersfield shops in 196?.
as an apprentice. He subsequently established seniority as a Machinist in 1967.
After investigation held on December 1, 1980, the Claimant was dismissed from
service effective December 22, 1980. The Carrier charges that:
"... the Claimant knowingly and purposely falsified his time
card for September 22, 1980,-thereby receiving compensation
for his regular assignment on that date."
Carrier maintains that such actions constitute a violation of Rule 801 in
that:
"Employees will not be retained in the service who are ...
dishonest ..."
The Organization asserts that the hearing officer deprived the Claimant of a
fair hearing pursuant to Rule 39. While it is true that the initial request for
postponement was originally denied by the hearing officer, the hearing was
subsequently rescheduled.
Form 1 Award No. 9823
Page 2 Docket No. 9726
2-SPT-MA-'84
The record indicates that on the day in question, September 27, 1980, the
Carrier's operations were shut down because of a labor dispute and as a result no
employes reported for duty or performed any service at Bakersfield. The Claimant
himself testified that he did not work on September 27, "nor did he even claim to
make such an inclination. No one worked that day
...
I was in the pool hall all
that day."
Claimant's time card for the period in evidence indicates that September 27,
1980 is -the one day without a time clock impression. Instead, a handwritten
entry appears. Yet that date shows a certifying signature, as well as an "8'°
under the category "time worked", and also includes initials over the handwritten
"°3:20" commencing time.
Claimant maintains that he normally fills in most portions of his time card
ahead of time in that:
"At the first of the half, I fill in all of the 6 PM's, 6:20 PM's,
II: PM's, the number 8, all the way down and I fill in the words
Rest Days on my rest days and cross out those 8 hour columns and
I sign it."
Claimant contends that when he checked his time card on September 20, he
noticed blank spaces:
"...
in the column of the day number 27, also the commenced
time where it should have been punched in that was blank. The
regular time initialed by that was blank and the assigned hours
straight time that was blank also."
No refutation exists in the record to dispute the manner and the time in
which the Claimant normally made entries on his card. In point of fact, the
"white out" of the entry on September 25, when the Claimant was absent tends to
support his contention of completing most of his handwritten entries in advance.
The testimony of the Carrier's witnesses is found to be ambiguous and at
times contradictory. Under cross-examination Assistant Trainmaster Larsen
identified the "DJS" initials over the handwritten entry of 3:25 as that of
"Don Simpson", the Foreman. Larsen noted that Simpson indicated to him that he
could have initialed the certification column.
Foreman Simpson, however, testified that he did not enter the time of
3:20 p.m. in the "commenced column" nor did he initial it, claiming he was not
available to do it. Yet while the Foreman could identify his initials in the
certifying column, he could not make out the initials in the "commenced time"
column. The time card presents further problems, since it shows a handwritten
commenced time of "3:25", with a full eight hours being indicated in error, thus
making even the total of 80 hours for the period to be incorrect.
The record indicates that Supervisor Simpson's initials appear over the ^
handwritten entry of the 3:20 "commenced time" for the date in question. -
Supervisor Larsen testified that he asked Supervisor Simpson if he initialed the
time card in the certification column, and he was informed "He could have
initialed that by mistake."
Form 1 Award No.9823
Page 3 Docket No. 9726
2-SPT-MA-'84
For the Board to accept the findings of the Carrier's hearing officer, it
would have to conclude that the Claimant sought improper compensation for the one
day in the payroll period when the property was shut down and no employe was on
the property because of a strike. The Board would further have to find that the
Claimant improperly entered a "3:20 commencing time" and then forged Supervisor
Simpson's initials over that entry on his time card. The Board would also have
to presume that the Claimant, if indeed it were he who made the "3:20" entry,
then failed to adjust the eight (8) hour entry for that day.
The Board would finally have to conclude that Supervisor Simpson, as the
last supervisor to make an entry on the card, subsequently, but inadvertantly,
certified eight (8) hours for the day in spite of the fact that on its face the
card would clearly show less than eight hours worked. Simpson would also have had
to see that someone had entered "3:20" in the commenced time slot and placed his
(Simpson's) initials over it.
The First Division Award 14552 (Makry) the Board held:
"In proceedings such as these we do not examine the record of
testimony to determine weight or credibility. We look for
substantial and satisfactory support and when that is found
our inquiry ends."
A fair analysis of the record, however, does not establish "with substantial
and satisfactory support" that the Claimant made any of the several disputed
entries of his time card on September 27, 1980. When those entries were made on.
the cards and who actually put those entries nn the card is not supported in the:
record. If all the disputed entries were in fact on the card when Supervisor
Simpson approved it, why was the time card processed at all? The Claimant's
contention that those spaces on the card were blank when he reviewed it on September
30 stands largely unrefuted. Yet it was these disputed entries that caused the
overpayment check to be issued to the Claimant.
The record does show the Claimant testified upon receipt of his check for
the period on Friday, October 10, he examined the amount and found it to be in
error on two (2) counts. However, it also appears he cashed the check some time on
Friday, since he could not "cash it on Saturday".
Claimant asserts he tried to contact Larsen on Saturday, but was unable to
do so. He contends he planned to see Larsen on Tuesday upon his return from a
trip. He claims that when he went to see Larsen on Tuesday, he was charged before
he had a "chance" to explain. This aspect of the Claimant's testimony is somewhat
self serving and is not supported in the record. Even if his version were to be:
accepted in the most favorable light, his failure to call the error to the
attention of the Foreman or Roundhouse Clerk would, and has, contributed significantly
to the Carrier's belief that records had been falsified and compensation had been
received improperly. There is also no indication in the record that the Claimant
either offered, or if in fact did, make restitution for the compensation received
in excess of his entitlement for the period in question. Accepting such payment
for time not otherwise compensable is a serious matter (see Second Division
Award 7817 - Referee Marx). The Claimant is found guilty of this aspect of the
charge based upon the record before the Board.
i
Form 1 Award No. 9823
Page 4 Docket No. 9726
2-SPT-MA-184
However, there is a serious question in the record as to how the erroneous
entries were placed on the time card and by whom. The Claimant does not have
"clean hands" on the matter of not promptly reporting the overpayment and failing
to strike out his original "8" hour entry for September 27, particularly since he
claims no "time clock" entry or certifying signature were on the card when he
reviewed it on September 30. The Carrier and/or its agents must also assume some
culpability for processing a time card for payment with such flagrant and obvious
errors. This factor alone creates major flaws in the Carrier's charge of "falsifying his time card on September 27, 1980". The deficiency of supportable proof of
such a charge of falsification establishes sufficient mitigating circumstances to
find the Claimant not guilty of this one aspect of the charge.
The Carrier has not sustained its burden of proof on both elements of the
charges. Only the overpayment charge remains, which by itself is serious. Only
this one (1) charge has been established in the record. Even that charge must be
reviewed against explanations offered by the Claimant. The charge proven is
serious and cannot be treated lightly.
Since the Carrier has not substantiated both aspects of his charges, the
penalty of dismissal is found to be excessive and unreasonable. However, since
the Claimant is also not without some culpability in that one element of the charge
was proven, the Claimant is entitled to reinstatement without any loss in seniority
and service rights, but without any back pay being granted.
A W A R D __~rThe claim is sustained in accordance with the Findings.
NATIONAL RAILROAD ADJUSTMENT BOARD
By Order of Second Division
Attest: ~
Nancy J ver - Executive Secretary
Dated at Chicago, Illinois, this 7th day of March, 1984.