NATIONAL RAILROAD ADJUSTMENT BOARD
THIRD DIVISION Docket Number MS-23940
Gilbert H. Vernon, Referee
(Cynthia Ellis and Willie Anderson
PARTIES TO DISPUTE:
(National Railroad Passenger Corporation
STATEMENT OF CLAIM: "Please consider this as the usual and customary notice of
our intent to file within thirty (30) days an ex parts
submission having the following claim:
Claims of Cynthia Ellis and Willie Anderson, members of Joint Council
Dining Car Employees Local
456,
employees of AMTRAK, for total and full reinstatement and further to be made whole for all losses su
termination."
OPINION OF BOARD: This docket joins together the cases of two different
individuals under somewhat different circumstances. The
Board will thus discuss each case separately.
The first case involves Claimant Cynthia Ellis. The claim before the
Board asserts that the carrier violated the agreement when it terminated Ms.
Ellis from service on July
11, 1979.
The claim is for reinstatement and for
backpay.
Ms. Ellis' case has the following background. She was, at the time of
termination, employed as a food specialist. On July 11 she received a letter
which is quoted in pertinent part below:
"In accordance with your request for leave of absence dated
June 1,
1979,
you were scheduled to return from leave on
July 1,
1979.
You have not reported, as required, for
service at the expiration of your leave. Therefore, in
accordance with current agreement provisions, you have
forfeited your seniority rights and are now considered
out of service as of July 11,
1979.
Please return all company property that you may have in your
possession, including your Rail Travel Privilege Card,
immediately."
Ms. Ellis' termination involves the interpretation and application of Rule H(3)
of the effective Interim Agreement. Rule H(3) reads as follows:
"(3) An employee who fails to report for duty at the expiration
of leave of absence shall forfeit his seniority rights and be
considered out of service unless the employee presents sufficient
proof that circumstances beyond his control prevented such return.
In such case, the leave will be extended to include the delay."
Award Number
24348
Page
2
Docket Number
MS-23940
There is no material dispute that on or about May 10,
1979,
the Claimant
requested and received a leave of absence to care for her infant daughter. The
leave was extended until June 1,
1979.
On May
21, 1979,
the Claimant was injured
in an automobile accident and on May
29
the Claimant visited the Carrier's office
and filled out a leave-of-absence form. The form, which was made part of the
record, indicates that the request was made for the period of June 1 ending
June
30, 1979.
At the time of the request, the Claimant also provided a note
from a doctor indicating that she would be disabled "until about
6/21/79".
The
next development in the case was the aforementioned termination letter of July
11, 1979.
Ms. Ellis essentially clairs that she was led to believe by Carrier
Official Steven Fanzi that her leave of absence was unlimited and that there was
no time limit placed on it. Therefore, because of her good-faith reliance on
the Carrier's advice, she cannot be faulted for not reporting to work by June
30, 1979.
She also asserts that not only is this discharge unwarranted but if she
had breached Section
H(3),
the discharge is harsh and far too drastic.
The Carrier points out that the Claimant's failure to report back to
work after July 1 was unexpected and prevented them from scheduling her for work
during the peak summer traveling seasons. The Carrier also points out that the
leave-of-absence form signed by the Claimant clearly set forth the limit of the
leave (June
30)
and clearly warned her against overstaying her leave. The
following words were
taken from
the form:
"You are hereby granted leave of absence, without pay, commencing
June 1,
1979,
and expiring at midnight on June
30, 1979,
subject
however, to recall to service anytime your services are needed.
You will be expected to report for duty on or before the day
following the last above-mentioned day. If, for any reason, you
find you will be unable to so report for duty, you are to
notify the undersigned, in writing, setting forth the length
of time you desire to have this leave of absence extended, and
the reasons for making such necessary. Request for extension
must be made in ample time to permit action thereon before
expiration of this leave.
Failure to report for duty on or before the date of expiration
of leave of absence, unless application for extension shall
have been made, will be considered sufficient cause for
dismissal."
After considering the arguments and evidence, it is the Board's
conclusion that the termination did not violate the agreement. This Board has
many times considered contractual rules similar to Rule
H(3)
and it has consistently
been held that such rules, when they are contractually based, are self-executing.
The rule clearly spells out that an employe who fails to report at the end of a
leave of absence will forfeit their seniority. Because the rule directly spells
out the result of such failure, our consideration is limited to whether the rule
was violated. Given a violation, we cannot substitute our judgment.
Award Number 24348 Page 3
Docket Number MS-23940
In this case there is convincing evidence that the Claimant did violate
the rule because there was no proof of her being detained beyond her control.
The Claimant's assertion that she was under the impression earlier that her leave
of absence was unlimited is not persuasive in light of the clear and unambiguous
directives contained in the leave-of-absence request form that she clearly and
undisputedly affixed her signature to. Moreover her actions in requesting an
extension of her first leave of absence is indicative that she understood the
requirements.
The Petitioner also alleges that the Claimant was a victim of discrimination prohibited by Title
her Union not to accept an offer by the Carrier far reinstatement on a leniency basis
In respect to these contentions, it is the Board's opinion that we are without
jurisdiction to consider these issues. Section 3 First (i) of the Railway Labor
Act clearly sets forth the parameters of our jurisdiction. The two issues raised
above by the Petitioner are not related to the interpretation or application of
contracts and thus are outside our authority.
In respect to Claimant Anderson, the following reflects the Board's
consideration of her case. First it should be-noted that Ms. Anderson was offered
reinstatement on a leniency basis at the same time as Ms. Ellis and accepted the
offer. She was reinstated without backpay on November 16, 1979. Thus the Claim
represents only a claim for time lost from the date of her termination on July
9 until the date of her reinstatement.
The record indicates that Claimant Anderson was on vacation from
May
24
to June
4.
On June
5
she requested permission to lay off her assignment,
Nothing had been heard from her as
of
June
26, 1979.,
and the Carrier directed a
letter to her indicating in pertinent part:
"Our records indicate that you last worked on June 4, 1979, and
have been absent without authorization since that date.
You are directed to appear at the Oakland Crew Base within seven
(7) days from the date of this letter to clarify your employment
status with Amtrak. Failure to appear may result in termination
of employment."
The letter was sent to the Claimant's address of record but was returned "unclaimed"
after three notices. On July 9 the Carrier sent a termination letter to the same
address and it was received on July 24. There is no dispute that as of
June 8
she was considered as being on an indefinite leave of absence under Rule H(3).
The Board finds that in respect to Ms. Anderson there is no basis to
find a vialstioa ef
the agreement
. While it is unfortunate she did not receive
the June 26 letter, it was not improper for the Carrier, under the circumstances,
to dismiss her. It has often been stated that the Carrier is not the guarantor
of delivery of a notice and that constructive notice is given when the notice
is sent certified mail to the employe's last address of record. It cannot be
disputed that the address was proper and thus the Carrier cannot be held
accountable for the Claimant's failure to receive notice. Further, it is the
opinion of the Board that while there is evidence to believe Ms. Anderson was
Award Number 24348
Docket Number MS-23940
Page
4
ill during this period, there is no evidence to believe that her illness prevented
her from receiving the notice of June
26
or contacting the Carries upon receipt
of the termination letter of July
9
to explain her absence. There is no reason
to believe that she could not have contacted the Carrier at that time and
explained or presented sufficient evidence of her inability to report. The record
reflects that she failed to contact the Carrier or to contest that she was
unavoidably detained from reporting until September
21, 1979.
Thus it is the
conclusion of the Board that the Carrier's action did not violate the agreement
and thus Claimant Anderson's plea for backpay is without foundation.
FINDINGS: The Third Division of the Adjustment Board, upon the whole record and
all the evidence, finds and holds:
That the parties waived oral hearing;
That the Carrier and the Employes involved in this dispute are
respectively Carrier and Employes within the meaning of the Railway Labor Act,
as approved June
21, 1934:
That this Division of the Adjustment Board has jurisdiction over the
dispute involved herein; and
That the Agreement was not violated.
A W A R D
Claims denied.
NATIONAL RAILROAD ADJUSTMENT BOARD
By Order of Third Division
Attest: Acting Executive Secretary
National Railroad Adjustment Board
By
--W~
Rosemarie Brasch - Administrative Assistant
Dated at Chicago, Illinois, this
27th day of April 1983.