NATIONAL RAILROAD ADJUSTMENT BOARD
THIRD DIVISION Docket Number MW-24153
Herbert Fishgold, Referee
(Brotherhood of Maintenance of Way Employes
PARTIES TO DISPUTE:
(Duluth, Winnipeg and Pacific Railway Company
STATEMENT OF CLAIM: "Claim of the System Committee of the Brotherhood that:
(1) The claim* as presented by the General Chairman on May 22, 1980 to
Roadmaster R. Soger shall be allowed as presented because the claim was not
disallowed by General Manager J. F. Corcoran (appealed to him in a letter dated
August 19, 1980) in accordance with Sections (a) and (c) of Rule 21.
*The letter of claim will be reproduced within our initial submission."
OPINION OF BOARD: This dispute concerns the abolishment of the Britt Section
without advance notice to the Petitioner.
As a threshold matter, Petitioner raises a procedural issue, which was
part of the Claim submitted to this Board (supra). The Organization argues that
the authorized officer of the Carrier failed to timely respond in Step III of
Grievance procedure in violation of Rule 21 of the Agreement derived from the
1954 National Agreement, provides as follows:
Rule 21.
"(a) All claims or grievances must be presented in writing by or on
behalf of the employes involved, to the Officer of the Carrier authorized
to receive same, within sixty (60) days from the date of the occurrence
on which the claim or grievance is based. Should any such claim or
grievance be disallowed the Carrier shall, within sixty (60) days from
the date same is filed, notify whoever filed the claim or grievance
(the employes or his representative) in writing of the reasons for such
disallowance. If not so notified, the claim or grievance shall be
allowed as presented, but this shall not be considered as a precedent
or waiver of the contentions of the Carrier as to other similar claims
or grievances.
(b) If a disallowed claim or grievance is to be appealed, such appeal
must be in writing and must be taken within sixty (60) days from receipt
of notice of disallowance, and the representative of the Carrier shall
be notified in writing within that time of the rejection of his decision.
Failing to comply with this provision the matter shall be considered
closed, but this shall not be considered as a precedent or waiver of
the employees as to other similar claims or grievances. It is understood,
however, that the parties may, by agreement at any stage of the handling
of the claim or grievance on the property, extend the sixty (60) day period
for either a decision or appeal, up to and including the highest officer
of the Carrier designated for that purpose.
Award Number 25091 Page 2
Docket Number MW-24153
(c) The requirements outlined in Clauses (a) and (b), pertaining to
appeal by the employee and decision by the Carrier, shall govern in
appeals taken to each succeeding Officer, except in cases of appeal
from the decision of the highest Officer designated by the Carrier to
handle such disputes. All claims or grievances involved in a decision
by the highest designated Officer shall be barred unless within nine
(9) months from the date of said Officer's decision proceedings are
instituted by the employee or his duly authorized representative before
the appropriate division of the National Railroad Adjustment Board of
a system, group or regional board of adjustment that has been agreed to
by the parties hereto as provided in Section 3 Second of the Railway
Labor Act. It is understood, however, that the parties may by
agreement in any particular case extend the nine (9) months' period
herein referred to." (Emphasis added)
The record indicates that the Claim herein was presented to the Roadmaster
on May 22, 1980 and denied by the Roadmaster on June 11, 1980. It was progressed to
the Chief Engineer on June 26, 1980 and finally on August 19, 1980 the Step III
appeal was made to the General Manager. The Carrier's response at Step III was
from R. A. Olson, Labor Relations and Personnel Officer. By letter dated May 15,
1981, the Organization wrote to the General Manager specifying that there had been
a default by Carrier in that Mr. Olson had responded to the Step III appeal rather
than the General Manager, Carrier's highest appeal officer.
The Organization argues that since Mr. Olson was not the authorized
officer to receive the final appeal, his response was clearly invalid and a
violation of Rule 21. The Organization maintains that the responsibility for
disallowing claims appealed to the third step is coexistent with the authority to
receive appeals at that step.
Carrier insists that its handling of the Claim was proper and that Mr.
Olson answered the Claim within the time limits on authority vested in him by the
General Manager. It pointed out that the language of Rule 21 provides only that
the Carrier shall notify whoever filed the claim of its disallowance, rather than
specifying that a particular officer of Carrier be designated for this purpose.
This issue - the question of the authorized Carrier officer to receive
and respond to claims on this property - was resolved by the Third Division Award
No. 23943 (Lieberman), wherein it was determined:
"All the authorities cited by the parties have been reviewed and it
is clear that the great weight of authority in closely related
circumstances supports the Organization's position. Those awards
hold that the officer of the Carrier who had been previously designated
as the individual to receive claims or appeals must be the officer who
responds to such claims or appeals. For example, this Board in Award
22710 stated:
'We have reviewed the authority submitted by the
parties. The great weight of authority supports the
position of the Organization that the Carrier committed
a procedural error when an official other than the one
designated to receive and process the claims responded
to the claims.'
Award Number 25091 Page 3
Docket Number MW-24153
It must be concluded, therefore, that the Carrier erred in permitting
Mr. Olson to respond to the Step III appeal rather than the General
Manager to who they had been addressed. Particularly in the light of
Mr. Olson's own instructions contained in the letter of January 21, 1980,
it is apparent that the Carrier violated the Agreement. Under these
circumstances, we cannot reach the merits in this dispute."
Continuity in the interpretation of contract rules is highly desirable,
and such interpretations should not be overruled without strong and compelling
reasons. There is nothing presented in the consideration of the instant decision
which in any meaningful way can serve to distinguish the rationale of the decision
in this dispute from that in Award 23943 since it involves interpretation of contract
language. The parties are the same, the agreement is the same, and the facts are
virtually identical. Accordingly, we conclude that the opinion reached in Award
23943 is hereby confirmed.
FINDINGS: The Third Division of the Adjustment Board, upon the whole record and
all the evidence, finds and holds:
That the parties waived oral hearing;
That the Carrier and the Employes involved in this dispute are
respectively Carrier and Employes within the meaning of the Railway Labor Act,
as approved June 21, 1934;
That this Division of the Adjustment Board has jurisdiction over the
dispute involved herein; and
That the Agreement was violated.
A W A R D
Claim sustained.
NATIONAL RAILROAD ADJUSTMENT BOARD
By Order of Third Division
ATTEST:
Nancy . fiver - Executive Secretary
Dated at Chicago, ~I/llinois, this 23rd day of October, 1984.