PUBLIC LAW BOARD NO. 6102 Award No. 30
Brotherhood
of
Maintenance of Way Employes
PAXIIES TO DISPUTE: and
Burlington Northern and Santa Fe Railway Company
(Former St. Louis - San Francisco Railway Company)
STATEMENT OF CLAIM:
"Claim of the System Committee of the Brotherhood that:
1. The Carrier violated the Agreement on March 28, 2002, when it issued Ms.
S. D. White, a Level- I Formal Reprimand for allegedly
being
absent fi-om work
without proper authority on Wednesday, March 27, 2002.
2. As a consequence of the Carrier's violation referred to in part (1) above, the
discipline shall be removed from the Claimant's personal record and she shall be
compensated
for
all wages lost in accordance with the Agreement." [Carrier's File
12-02-0110. Organization's File B-2678-I 1 ].
FTNDINC,S AND OPTNION:
Upon the whole record and all the evidence, the Board finds that the Carrier and Employees ("Parties") herein are respectively carrier and employees within the meaning of the Railway
Labor Act, as amended, and that this Board is duly constituted by agreement and has jurisdiction
over the dispute herein.
The Claimant, Ms. Sheila D. White, was hired by the Carrier in its Maintenance of Way
Department on
June
23, 1997. She was working as a Maintenance of Way Traces on a
construction gang in Memphis, Tennessee, in March, 2002.
On March 28, 2002, Roadmaster Greg T. Rickard wrote Ms. White a letter, reading in
part:
-`EYlou are issued a Formal Reprimand for violation of'Maintenance of Way
Operating Rule 1.15, being absent from work without proper authority on Wednesday, March 27, 2002."
The
Parties' Agreement permits an employee to be disciplined without an investigation;
however, if an investigation is timely requested, it must be afforded, and a precise statement of
the
charges must be provided in writing. Based on correspondence in the record, the Board presumes
that an investigation was requested, although a copy of any such request is missing. An investiga
tion was set for May 7, 2002,
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Public Law Board No. 6102 Award No. 30
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"[Flor the purpose of ascertaining the litcts and determining your responsibility, if
any, in connection with your failure of being absent from work without proper
authority on Wednesday, March 27, 2002."
By agreement of the Parties, the investigation was postponed to, and held on, May 21, 2002. A
transcript of testimony given in the investigation, together with evidence in the form of attached
exhibits, is before this Board.
On May 30, 2002, the Carrier's Assistant Director Maintenance
Production, Mr. Calvin J.
Bray, advised the Claimannt:
"!
have carefully read the transcript from your investigation held on May 21, 2002,
and the reprimand letter issued to you by Roadmaster Rickard is hereby sustained."
The Organization appealed Mr. Bray's decision to
Springfield Division General
Manager
F. IJ. Clilon, who stated that he felt the action taken by Mr. Rickard was
correct and proper.
He
further stated that he found the Claimant in violation of Maintenance of Way Operating Rule
(MWOR) 1.15, and Engineering Instruction (E.I.) 22.5. Those prescriptions read as follows:
MWOR 1.15_ "Employees
must
report
for duty
at the designated time and place
with the
necessary equipment
to
perform
their duties. They must
spend their time
on duty working only for the railroad. Employees must not leave their assignment,
exchange duties, or allow others to fill their assignment without proper authority."
E.I. 22.5 (in part) "If for some reason you need to be absent, it will be necessary
that you personally contact your Assistant Roadmaster or Foreman to discuss the
matter
with him. Leaving a voice mail message for the Roadmaster will not be
considered contacting the proper authority."
Mr. Clifton's decision was appealed, in turn to the Carrier's highest designated officer,
General Director - Labor Relations Dennis J. Merrell, who reaffirmed the decision rendered by
Mr. Cliffon. The appeal
was thereafter
progressed
to this Board for final
disposition.
It is the Organization's position
that the rules
quoted above are overly vague and
arbitrary.
There is no dispute that the Claimant was absent horn work
on March 27, 2002, but
the.
Organization argues that
she
called
Foreman Joseph Mitchell to advise him of her absence,
and attempted to notify Roadmaster Rickard,
but he
did not answer and
his
voice mail box wits
full
and would not accept her message.
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Public Law Board No. 6102 Award No. 30
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The Organization further argues that MWOR 1. 15 does not address the subject of laying
off work, and the Claimant complied with E.I. 22.5, captioned "Absence From Duty Procedures."
Additionally, the Organization states that Roadrnaster Rickard's "personal policy" for laying off
duty is exactly opposite that prescribed in E.I. 22.5, and the Claimant should not be penalized for
failure to comply with this persona! policy.
The Organization also objects that Mr. Rickard's "personal policy" was instituted solely
because
of
the Clairnant, and he had never disciplined anyone else for absenteeism before the
instant case, suggesting unfair, unequal treatment.
General Manager Ciilion responded that the record clearly shows that the Claimant did
not report for work and did not call her Foreman,
a violation of
EA. 22.5 and MWOR 1.15. Ile
added that the additional avenue Ibr laying off instituted by Mr. Rickard, i.e., permitting voice
mail communication, albeit proscribed by E.I. 22_5, was not utilized by the Claimant.
Mr. Merrell, besides reaffirming the General Manager's response, pointed out that the
Claimant
is
expected to report for duty at the appointed time and place, but she did not show up
for work and she failed to alert anyone that she would be absent. Therefore, a formal reprimand
is intended to make her aware of her responsibility to either be at work or render proper notification ofiher intended absence in the future.
The Board will first address the matter of Roadmaster Rickard's "personal policy" for
laying off work, as it was characterized by the Organization. The
Board
notices that F.I. 22.5
states, "Leaving a voice mail message for the Roadmaster will not be considered contacting the
proper authority." Mr. Rickard described his policy at several points in the transcript:
"Also as the roadmaster, is there any policies that you have, that you have; given to
your employees under your jurisdiction concerning call its or absenting yourself
from duty, prior to being absent?"
"Yes there is. A lot of times, a lot of times I let pretty well wrapped up in what is
going on here with the yards, and a
lot
of times it's hard, it's hard for somebody to
reach me and get a hold of me by phone. So I have, I have set out the policy that
if anybody needs to be absent all they do is provide, provide me with a voice mail
before 7:00, stating that they will not be in for that day. I have left specific
instructions and have briefed everybody a good six or seven, eight time=s in our job
briefings. All my numbers on how to fret a hold of me and my voice mail number
is up on our bulletin board in the Maintenance of Way I)epartment_ 5o. since I do
have some big responsibilities here in Memphis, Tennessee, all that I require is just
a voice mail stating that, that if somebody is going to be absent that they call in
before 7:00 and leave me
a
voice mail stating that they
will
not be in liar the day."
(Question and Answer
[Q&11]
No. 66).
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Public Law Board No. 6102 Award No. 30
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"So, is the policy just for Ms. White of leaving a voice mail message?"
"As I stated earlier, in the job briefings I held with all the employees here at
Memphis, Tennessee, since it is sometimes almost impossible to get a hold of me in
the mornings, because I'm either on conference calls or I'm in job briefings, it
would be impossible, it would be impossible to get a hold of me physically and let,
you know, to let me know that they're not going to be here." (Q&A No. 91).
"So, that's when you put in the policy of leaving you a voice mail message?"
"That is correct.
To
all of the employees who work in the Memphis Terminal."
(Q&A No. 92).
"Mr. Rickard, we've talked a lot about this policy. Do you feel that you've made
it harder for people to get a hold of you or easier to get a hold of you and make
themselves unavailable for work?"
"I, 1 know I've made
it
a lot easier. All they have to do is pick up the phone and
leave a voice message."
(Q&A Into. 108).
"Was this, Mr. Rickard, was this policy put in, put in place prior, your policy put in
place prior to March 27, 2t)tl2?"
"Yes, it was." (&A No. 109).
"Were all of your employees notified of this policy prior to March 27, 2002`?"
"Yes, they were." (Q&A No. ) I0).
"Was Ms. White notified of this policy change prior to March 27, 2002?"
"Yes, she was." (Q&A No. l 11).
"Roadmaster Rickard, Sheila ask you a little earlier if you had, asked you
to
put
your standard operating procedures, so to speak, on, on calling you in, in writing
and you said you did not, is that correct?"
"That's correct." (Q&A No. I 18),
"Yet you
feel
she knew very well what your policy was?"
"That is correct through job briefings in the morning with everybody. She stated
that she wanted a policy just for herself and 1, and I felt that I wasn't going to
write a single policy for everybody.
That through job briefings with all our
employees here in Memphis, Tennessee, that they knew what the expectations
were." (Q&A No. 1 l 9).
Track Foreman Mitchell testified about his understanding of Mr. Rickard's "policy":
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Public Law Board No. 6102 Award No. 30
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"Mr. Mitchell, the policy that keeps, being brought up, was that put in place prior
to March 27, 2002, where the roadmaster needed to be notified if someone was
going; to miss work?"
"Yeah, it was prior to that, correct, it was..." (Q&A No. I 99).
"From his, from his initial bringing this to everyone's attention, had that been
discussed with Mr. Rickard or in job briefings between the tune that it was put in
place and March 27, had there been other communications about that, about
calling him?"
"Yes." (Q&A No. 202).
"Would Ms. White been aware of what she needed to do in. order to lay off` fi-om
work on any particular day?"
"Yeah, it was implemented in job briefings." (Q&A No. 203).
` And was it communicated clearly'"
"Yeah." (Q&A No. 204).
The Board finds that this "personal policy" is actually less restrictive than the procedure
set. forth in L.I. 22.5, and provides an easier method of reporting offduty. It happens that,
according to the Claimant, she was unable to leave a voice mail message fbr the Roadmaster
because his mail box would not accept more messages. But this did not leave heir
in
a more
difficult position than she would have been under E.I. 22.5, which proscribes the
.SS
of voice mail
for rnarking off.
It may well be true that no one: had previously been disciplined for absenteeism, but there
is a first time for everything.
The
issue is not absenteeism, however, but the Claimant's alleged
failure to advise anyone of her intended absence on March 27, 2002.
The Board does not find MWOR 1.15 and E.I. 22.5 to be "overly vague and arbitrary," as
the Organization suggests. MWOR I .15 is similar to the rules found on any railroad (or any other
industry, for that natter) governing any employee. No business could operate either economically
or efficiently if employees were permitted to absent themselves at any time without ,any notice or
permission. MWOR 1.15 requires employees to report for duty on tirnc, and F.L 22.5 prescribes
the procedure for marking off; when one must necessarily be absent.
When the Claimant found she was unable to leave a voice mail message for Roadmaster
Rickard, she had an alternative recourse, that prescribed in E.I. 22.5: "If for some reason you
need to be absent; it will be necessary that you pcn-sonally contact your Assistant Roadmaster or
Foreman to discuss the matter with them." Here, the testimony of the Claimant and Track
Foreman Mitchell diverge. The Claimant testified:
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"Okay, Ms. White, on Wednesday, March 27, 2002, were you absent from work?"
"I was absent, but I did call in." (Q&A No. 2,14).
"Who did you call Ms. White?"
"I called my foren-an, Joey Mitchell, that I always do. And then I call my Roadmaster Rickard
and
no response. It said
his
mailbox was overloaded, full that's
what it said." (Q&A No. 215).
But Mr. Mitchell testified:
"Chi the said date, was Ms. White present at work?"
"No."
(Q&A No. 20).
"Did you know that she
would
not be present on March 27
to
perform duties?"
"No." (Q&A No. 21).
"Did you know where Ms. White was <?n March 27?"
"No." (Q&A No. 22).
"I-lad Ms. White given you any indication that she would not be present to work
on March 27?"
"No." (Q&A No. 23).
On
cross examination, neither
the
Claimant's representative, nor
herself,
took the opportunity to
search for further truth or question the accuracy of Mr. Mitchell':; statement, above.
It is plausible that Mr. Rickard's voice mail box was filled, and no contravening evidence
or testimony appears in the record. But the Board is unable to resolve the disaccord between the
testimony
of the
Claimant and that of
Mr.
Mitcholl with respect to whether the Claimant called
him to report her intended absence, as she asserted she did. It thus becomes a question of
credibility. A:: this Board said in its Award
No. 20:
"The conducting officer, who heard the words and observed the demeanor of those
who testified in the investigation, is best equipped to assess the credibility of those
who appeared before him, and the Board
will
not substitute its judgment for his."
The
Board finds there;
was
compliance with Discipline Rule 9 1 of the Parties' Agreement,
substantial evidence was adduced at the investigation to prove the charges made, ,and the
discipline assessed, a formal reprimand, is not excessive. The claim
is
denied.
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Public Law Board No. 6102 Award No. 30
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AWARD
Churn denied.
Robert J. Irvin, Referee
~O
o
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